Freight broker billing service
A billing service built for freight brokers.
Freightfolio is a done-for-you billing service for small freight brokers. Your team forwards rate confirmations, BOLs, PODs, and receipts to an email address, and we turn them into checked, billing-ready packets, plus a weekly report showing exactly what is ready to invoice and what is holding you up. No new software. No new hires.
2–3 weeks on your actual paperwork. Pilot fee credited toward setup if you continue.
The problem
Missing PODs and BOLs stall your billing.
A delivered load with an unsigned POD is an invoice that usually cannot go out, and generally cannot be factored. Every missing signature is days of your cash sitting still while somebody calls drivers and digs through inboxes instead of moving freight.
Invoices wait on paper
Most factors will not fund a load without a signed POD. When the paperwork is incomplete, the invoice waits, AR ages, and cash tightens.
Re-keying eats the week
Shipper, consignee, commodity, weight, dates, typed by hand from PDFs into spreadsheets and TMS fields. Hours per week of work a machine should do.
Exceptions hide in inboxes
Detention, lumper, and TONU receipts arrive as email attachments with no trail. When the packet does not tie out, the invoice and the money stall.
What we do
From document pile to billing-ready packets.
Forward your documents
Your team emails rate confirmations, BOLs, PODs, and receipts to your dedicated docs@ address. That is the entire change on your side.
We extract and check everything
We pull the fields from every document and check every packet before it counts as billing-ready. Low-confidence extractions get flagged for review, never silently passed through.
You invoice days earlier
Every load becomes one complete, tied-out packet. Each week you get a billing-readiness report: what is ready to invoice, what is blocked, and exactly why.
What’s in a billing-ready packet
- Rate confirmationAgreed rate on file before the truck rolls
- Bill of ladingSigned at pickup
- Proof of deliverySigned at delivery, the one that goes missing
- Exception docsDetention, lumper, and TONU receipts matched to the load
- One load recordAll of it tied together, ready to invoice or factor
The pilot
See it on your own paperwork first.
The $500 pilot runs on your actual loads, not a demo. Up to 50 documents, 2–3 weeks, one live billing-readiness report, and a go/no-go decision that is entirely yours. The fee is credited toward setup if you continue.
No long-term commitment. If the improvement is not there on your numbers, do not buy the monthly.
FAQ
Questions brokers ask us.
What does a freight broker billing service actually do?
It takes the document work off your plate: extracting data from rate confirmations, BOLs, PODs, and receipts, checking that every load’s packet is complete, and telling you exactly what is ready to invoice and what is blocked. You still send the invoices and make the billing decisions, we make sure the paperwork behind them is right.
Do you chase missing PODs for us?
We flag them, precisely. Every morning your exception list shows exactly which documents are missing, from whom, and for which load, so the chase is a two-minute email instead of an afternoon of digging. The actual follow-up stays with your team, because only you have the driver and shipper relationships.
How is this different from document-parsing software?
Software gives you a tool. Freightfolio gives you the finished outcome: checked packets and a weekly billing-readiness report, without adding to anyone’s plate. If you have someone with ten free hours a week to run the tool, buy the tool.
How do we start?
With the $500 pilot: 2–3 weeks on your actual paperwork, up to 50 documents. Email hello@freightfolio.net or start the pilot directly and we will set up your dedicated docs@ address.
Related: freight invoice paperwork help · sample billing-readiness report