Freight invoice paperwork help
Freight invoice paperwork, handled for you.
If your invoices stall because a POD is unsigned, a BOL is missing, or a rate con does not match the carrier invoice, Freightfolio is the fix. We take your pile of freight documents and return checked, billing-ready packets, one per load, with a weekly report showing what is ready to invoice and what is holding you up.
2–3 weeks on your actual paperwork. Pilot fee credited toward setup if you continue.
Where it breaks
The paperwork problems that stall invoices.
The missing POD
The load delivered fine, but the signed proof of delivery never came back. Without it, most brokers will not invoice and most factors will not fund. Days pass while someone tracks it down.
The rate that does not match
The rate confirmation says one number, the carrier invoice says another. Somebody has to find both documents, compare them line by line, and sort out which one is right before the invoice can go.
The exception with no trail
Detention, lumper fees, and truck-ordered-not-used charges arrive as stray receipts in someone’s inbox. If they are not matched to the load, the invoice goes out short, or does not go out at all.
The re-keying treadmill
Shipper, consignee, commodity, weight, dates, typed by hand from PDFs into a spreadsheet or TMS. Every load, every week, hours of work a machine should do.
What we do
One load, one complete packet.
Send your documents to a dedicated docs@ address. We extract every field, check every packet, and flag anything missing or off. What you get back is simple: every load tied together and ready to invoice, or flagged with the exact reason it is not.
What’s in a billing-ready packet
- Rate confirmationAgreed rate on file before the truck rolls
- Bill of ladingSigned at pickup
- Proof of deliverySigned at delivery, the one that goes missing
- Exception docsDetention, lumper, and TONU receipts matched to the load
- One load recordAll of it tied together, ready to invoice or factor
What we handle, and what stays with you
- We handlePulling every field from every document, checking each packet, matching exceptions to loads, and flagging anything missing in a daily exception list and the weekly report.
- We don’tChase drivers or shippers for missing paperwork. The exception list tells your team exactly what is missing, from whom, and for which load, so the chase is a two-minute email instead of an afternoon of detective work.
- You handleForwarding documents and the chase list. Invoicing decisions stay yours: we tell you what is ready and what is blocked, you send the invoice.
The pilot
Prove it on your own paperwork: $500.
Up to 50 of your real documents, 2–3 weeks, one live billing-readiness report built from your loads. The fee is credited toward setup if you continue, so it works like a deposit, not a cost.
No long-term commitment. If the improvement is not there on your numbers, do not buy the monthly.
FAQ
Straight answers.
How do you get our documents?
By email. Your team forwards rate confirmations, BOLs, PODs, and receipts to a dedicated docs@ address we set up for you. No software to install, no portals, no new logins.
What if a document gets misread?
Every packet is checked before it counts as billing-ready. Low-confidence extractions get flagged for review instead of silently passed through. The pilot proves accuracy on your own documents before you pay for a month of service.
Is our rate data safe with you?
Your documents are processed for your business only: never sold, never shared, never used to train shared models. Retention terms go in the service agreement, and you can request deletion any time. Details are on our privacy page.
How fast can we start?
Email hello@freightfolio.net and we will set up your docs@ address. First findings land within 7–10 business days; the complete pilot report is in your hands by the end of week three.
Related: freight broker billing service · sample billing-readiness report